Accommodation

Student visa conditions

1. International students must be enrolled full time in all semesters the student is enrolled in the GSSP. For undergraduate students, full time enrollment means a minimum of 12 credits or the equivalent per semester. For graduate students, full time enrollment means a minimum of 9 credits or the equivalent per semester.

2. Student I-20s are usually issued for the period of the program. Students wishing to extend their I-20s (the international student document in the U.S.) should first consult the Virginia Commonwealth University Global Student Success Program (VCU GSSP) staff for assistance.

Other conditions

1. The student is expected to attend all classes, undertake all tests and examinations during a program, and abide by all rules and regulations of the VCU GSSP that are in force at any time.

2. The agreement between the applicant and the VCU GSSP will be governed by the laws of the United States and the Commonwealth of Virginia.

3. The VCU GSSP may, by written notice, vary the conditions of enrollment as may be necessary to comply with any law, regulation or amendment thereof, of the United States and the Commonwealth of Virginia.

4. In the event of circumstances requiring urgent medical care and where it is not possible to contact the parent/guardian, the VCU GSSP is authorized as a matter of urgency to seek and provide appropriate medical care. Students are responsible for any additional costs associated with this medical care.

Deferral

GSSP students can defer their program start date a maximum of two times from the original start date in the Letter of Offer/Letter of Eligibility. Undergraduate and Graduate students' deferral requests for direct entry will be evaluated case by case by the university. Subsequent requests for deferral will result in the student needing to re-apply. Admissions requirements may differ at that time. Deferral requests must be made in writing at least 4 weeks prior to Orientation date for that semester. If a student wishes to defer their admission until a later semester, the VCU GSSP will hold the fees paid until commencement without levying a penalty. If the student subsequently withdraws, the Fee Refund Policy will apply as at the date the VCU GSSP was advised in writing of their withdrawal for the initial semester of entry. The VCU GSSP reserves the right to apply the Fee Refund Policy to the date of the initial deferral. The VCU GSSP reserves the right to deny deferral requests.

Refund Schedule Policy

1. For the purposes of this Refund Schedule Policy, semester fees are defined as one full time term of study in any program at the VCU GSSP based on a minimum of 12 credits or the equivalent for undergraduate and 9 credits or the equivalent for graduate programs.

2. All currency in this refund policy is in United States dollars (USD).

3. If an applicant accepts a place offered in the VCU GSSP and pays the administration fee and/or fees, a binding agreement is created between the VCU GSSP and the student.

4. Notification of cancellation or withdrawal from a course(s) or withdrawal or deferral from a program of study must be made in writing to the VCU GSSP, 912 W Grace Street, Richmond, Virginia 23284 or by email to admissions@vcugssp.com, only from the student's email address.

5. Students who dispute the VCU GSSP's decision regarding a refund have recourse with the Executive Director of the VCU GSSP.

6. In the case of cancellation or withdrawal, the cancellation fee (administration charge if relevant) will be calculated as shown in the table below.

7. In case of a deferral, the fees will be retained by the VCU GSSP until commencement of studies; in case of a leave of absence, the fees will be retained by the VCU GSSP until recommencement of studies. If the student subsequently withdraws, the Refund Policy will apply as of the date the VCU GSSP was advised in writing of their withdrawal. The VCU GSSP reserves the right to apply the Refund Policy to the date of the initial deferral or leave of absence.

8. SEVIS fees paid to the US Department of Homeland Security by the student are not reimbursed by the GSSP nor the university.

9. Students whose admission offer is withdrawn for submission of a false/misleading application or whose enrollment is terminated by the VCU GSSP will not be entitled to any refund of fees. Any fee refund is wholly at the discretion of the VCU GSSP.

10. Refunds for students who must withdraw for medical reasons will be based upon the table below.

11. The VCU GSSP reserves the right to withdraw a program or course(s) from offer at its discretion. If a student is unable to enroll in a similar program or course(s) at the VCU GSSP and the enrollment is cancelled, all fees will be refunded with the exception of any non-refundable fees.

12. Where an I-20 and/or F-1visa or any other immigration document is rejected due to a breach in student study conditions, a student must withdraw from the VCU GSSP and the cancellation fee will be calculated as shown in the table below. Students withdrawing from a course must first consult with a GSSP advisor to ensure they maintain the minimum course load to satisfy their student visa requirements.

13. All refunds under this Refund Policy will be paid within four (4) weeks of receiving a written claim from the student once all documents supporting the refund is received by VCU GSSP.

14. Refunds are to be paid to the person who enters into the contract with the VCU GSSP and to the original account from which the fees were paid.

Refund Policy Table (GSSP)

Event Cancellation Fee
Student visa refusal (Proof of refusal necessary, for example, letter of visa refusal; rejection from the US embassy) US$500 administration fee
Withdrawal from program (in any semester):
Written notice given prior to first day of Orientation The higher of $3500 or 20% of the balance of tuition on account (+ US$500 administration fee)
Written notice given on or after the first day of Orientation 100% of semester tuition*
Withdrawal from single course(s):
Written notice given prior to Add/Drop deadline No cancellation fee. (Funds remain with VCU GSSP and are credited against enrollment in a subsequent semester. 100% of tuition is forfeited if the student does not re-enroll in a subsequent semester.)
Written notice given after Add/Drop deadline 100% of semester tuition*
* For undergraduate students, semester tuition equals 12 credits or the equivalent. For graduate students, semester tuition equals 9 credits or the equivalent.

Refund Policy Table (Direct Entry)

Event Cancellation Fee
Student visa refusal (Proof of refusal necessary, for example, letter of visa refusal; rejection from the US embassy) US$500 administration fee
Withdrawal from program (first semester):
Written notice given prior or on Add/Drop deadline US $500 administration fee
Written notice given after Add/Drop deadline US $500 administration fee and 100% of semester tuition*
* VCU refund policy applied.